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Discussion: Event sanctioning process

in: graeme; graeme > 2016-02-18

Feb 18, 2016 2:45 PM # 
Hi Graeme,

Does BOF have an online handbook for event organizers, as well as a form that lists the requirements that potential organizers have to fulfill when applying for national sanctioning?

Feb 18, 2016 4:27 PM # 
Big Jon:
Try the BOF website... though its a bit of a drag trawling through it.
Feb 18, 2016 10:59 PM # 
Homing in a bit. Each major event has its own guidelines and regulations

In the
main rules

Section 17: "Event structure and level requirements", probably covers what you're interested in.

Like Big Jon says, its a bit lengthy and in practice many of the "requirements" are ignored. My personal take is that most of them are nice ideas, but not important enough to cancel the event if they can't be provided. That's OK provided organisers have at least thought about why they're ignoring requirements....
Feb 18, 2016 11:17 PM # 
116 pages of rules and appendices, excellent! I feel much better now about the fact that under my jurisdiction the Orienteering Australia Rules seem to have expanded from 50-ish to about 80 pages (though some of that is due to re-formatting).
Feb 19, 2016 2:40 AM # 
Thanks Graeme and Jon. So if I want to organize one of these events, do I submit an application to BOF? Is there such a form on the website? I don't see any forms except for the proof of insurance.

We are trying to update the US event sanctioning process...
Feb 19, 2016 9:20 AM # 
Big Jon:
I think in Uk you would speak to the regional/Scottish fixtures secretary and they take it on to the National fixture secretary - I think all major events are funnelled through this procedure.
Feb 19, 2016 12:54 PM # 
In practice the conversation is often the other way round, with governing bodies asking clubs to run the events. UK champs and the JK are rotated around the regions, so when it's their "turn" the respective regions will seek out clubs/areas/officials etc. (I don't think there's any mechanism by which, say, clubs in my local area could bid to host the British Long champs every third or fourth year, although we certainly have the terrain to enable that). For events on the next tier down - Scottish O League, Scottish Sprint champs - the clubs offer to host them (and are allocated them) a year or so in advance, but often without identifying who the planner/controller/organiser will be, and sometimes without identifying the area.
British Orienteering is tightening the eligibility rules for event officials (even for local events); these are much more stringent than for WOC, where you just need a thick skin and the ability to handle tonnes of IOF bullshit...
Feb 19, 2016 10:05 PM # 
I wrote most of the stuff for Scottish events ...
I tried to split it into a very small number of things you must do (rules), and a much larger list of things which competitors will reasonably expect, which the organiser can ignore at their peril. Those guidelines are also helpful for less experienced organisers.

But most important of all, IMO, is whether you expect to have multiples bids, or if you expect to have to cajole clubs to do the event. That's why some events are allocated and others open to bid.

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