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Discussion: Important sprint deadline

in: Senior Team USA Trials

May 17, 2016 4:12 PM # 
Hi everyone,

Due to a requirement from Mount Holyoke for confirming exact numbers, you must register the Team Trials Sprint by midnight on Sunday 22nd May. There is no flexibility to this arrangement.

Registration for the forest courses will stay open for another week afterwards.

If you are having problems paying (with foreign credit cards, for example), you can still register and click to pay on the day, this is not a problem.
May 17, 2016 5:06 PM # 
I won't be participating in the sprint, but was thinking I might be able to show up before the end and check out the scene. Is that okay, or would it be better in terms of relations with the college if I were to just steer clear?
May 17, 2016 6:46 PM # 
I'm sure that's fine JJ, you can say you're helping us with control pick up if anyone asks, which I'm sure they won't. Or you could actually pick up some controls :D
May 18, 2016 3:05 AM # 
If I can get there, I'd definitely be happy to pick up controls.
May 20, 2016 2:33 PM # 
We have paid a deposit for 35 people for the sprint - can we get four more entries to reach that target?

Thanks for your entries elsewhere - we're much happier with the number now. You've got one more week to enter the forest races, sprint must be entered by Sunday evening.

If you are having problems with OUSA membership/fees from abroad, you can enter without payment and we can sort that stuff out later. There is NO FLEXIBILITY with regards to the sprint deadline - if you're not in by Sunday evening, you're not in.
May 20, 2016 4:04 PM # 
I am planning to enter by Sunday but still working on logistics with a wedding that weekend. Plus maybe a couple more with me. If it works out, that will get you closer to your 35.
May 21, 2016 6:08 AM # 
If you're trying for the team, its very important that you run (and complete) all three races, including the sprint. It would be very difficult to qualify objectively with only two race results. I re-processed the numbers from 2005-2015, and Ali came the closest in 2015, placing 6th on the scoring list after skipping the middle but winning decisively both the sprint and long. You HAVE to sign up by midnight Sunday in order to be in the sprint. Here's the registration link.

So far, the registration numbers are disappointing again this year - close to last year's record low over the preceding 11 years. It would be great to see a huge pile of juniors registered like we had in 2014.
May 21, 2016 3:50 PM # 
Some years the JWOC selection races are the same courses as the Senior Team Selection races. I think that was true in 2014 which might be why there was a huge pile of juniors that year.

Having a junior discount on entry fees doesn't hurt either---especially for those families with multiple juniors.
May 21, 2016 6:06 PM # 
Juniors are just as expensive as adults to put on an event for.
May 22, 2016 12:01 AM # 
But they tend not to have as much income, and are often in financial crunch time with college looming.
May 22, 2016 12:16 AM # 
Depends on what you are trying to accomplish with your pricing model. Easy enough to factor in lower prices for juniors if you want to promote their entry.
May 22, 2016 2:13 AM # 
@acjospe: Actually, for national events, the sanctioning fees for juniors are significantly lower than for adults. So you can at the very least discount junior fees by that much. For local meets, you can argue that the cost per person is the same.

From an economic perspective, every meet has both fixed, and variable costs. Fixed costs are those that are incurred regardless of how many attend. Typical fixed costs would be facility rental fees, physical equipment like controls, computers, results screens. Variable costs are tied directly to the number of individuals: printed maps, bib numbers, sanctioning fees. As a practical economic matter, you should want each entrant to cover all of the variable costs associated with him/her, and make some contribution towards fixed costs. If you want to encourage the entry of a particular group (say juniors for example), you can price their entry fees at or just slightly above their variable cost, and shift a larger share of fixed costs to the remainder.

You can also price optional extras such as t-shirts and meals higher so that they contrbiute toward the fixed costs as well.

I know not everyone agrees but I believe in a philosophy of encouraging juniors by pricing their basic entry fees as low as possible and balancing that by a slight increase in adult fees and optional extras.

If you expect juniors to be 10% of your attendees, you can reduce junior fees by $9 and only increase adult fees by $1 and still earn exactly the same gross revenue!

Obviously when you host a junior-heavy event like Interscholastics, then you have to expect them to shoulder a greater share. If juniors are expected to be 50% of your attendees, then every $1 decrease in junior fees means that a $1 increase in adult fees is needed to balance.
May 22, 2016 2:23 PM # 
This is the Senior Team Trials, and due to the need to draw a brand new sprint map in zero time, it is an expensive meet. We can't afford to increase fees for the target audience (Team Triallers) to subsidise one or two Juniors, which I would very much love to do.

If ten juniors get together and come to me today and tell me they'd love to come but they can't, precisely because of the fees, maybe we'll have a chat and figure something out.
May 22, 2016 3:08 PM # 
And a reminder - you must enter tonight to be eligible for all three races for Team Trials!

We are up to 40 entries for the sprint now - awesome!
May 22, 2016 10:28 PM # 
@ eddie: my goal is to finish in top 15 in this year TT :), just like at Billygoat.
May 23, 2016 3:18 AM # 
One last reminder - sign up by midnight. You can't beat Balter in the sprint if you don't register tonight!

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