So this happened today...
It's been 4 years since Laura Smith and I received Orienteering Ontario's old files from Doug Innes. Prior to being stored at his house, they were managed by a paid executive director and part-time secretary in a government-funded office - back when the province funded smaller sports. Doug's ex-wife estimated that the pile of boxes was about 6' X 8' X 4'. Getting them moved out and finding somewhere to store them was a major task.
Over the years, Laura and I have gone through all the boxes, tossed out mouldy and mouse-poopy files, removed junk and duplicates, photographed old maps and found some wonderful old news clippings and reports. Our husbands got *very* tired of having the boxes around.
Laura, who did research at the Archives of Ontario while working on her History Ph.D., had the terrific idea of asking if they would be willing to organize and preserve OOA's photos and papers. After two years of correspondence, they agreed OOA's files were a good fit for the Archives and forwarded us a contract. Today I delivered most of our materials to a Collections Specialist there. I've retained one file storage box of old OOA newsletters and media articles because they do the best job of telling OOA's story during that period (about 1980-1996) and it would be great to scan them before donating them. We gave the Archives thousands of photos, slides and hand-drawn orienteering cartoons. It would have been nice to do something with them but it's a huge job and it just wasn't going to happen.
It will take the Archives a few years to sort and organize OOA's materials, and they may return donations that aren't suitable. During that time, no one will be able to access the materials. Eventually, OOA's materials will be made available to members of the public who visit in person. If we're lucky, they may digitize some of our photos and papers and make them available online.
It's a big milestone and we're doing a happy dance tonight!